Guidelines for Reproduction and Publication

Guidelines for the Reproduction of Material in Historical Collections & Archives

• Reproductions of Historical Collections & Archives material may be done at the discretion of the Archivist of the Greenblatt Library and in accordance with copyright law and other legal restrictions.
• Reproduction is a privilege and not a service automatically rendered. Permission may be based on the physical condition of the item, the number of items requested, the intended use of the item and other factors. The archivist will balance the needs of the researcher with the preservation of the collection.
• The archivist will determine the method of reproduction (e.g. photocopy, scanning, photography, etc.). All reproduction will be done by the staff of the Historical Collections, or by supervised reproduction through the MCG Visual and Instructional Design Division
• Reproduction services are provided for a fee and may include handling charges. Charges will be made known to the user before reproduction is begun.
• Copying of the majority or entire folders, books, manuscripts, oral histories, photographs, audiovisuals, etc. may not be done. In the rare case of extensive copying or use other than individual research, copies produced for a recipient may be required to be returned to the Historical Collections when his/her research project has been completed.
• Other than small photocopying requests, reproduction may take a week to complete, or longer if done through the Visual and Instructional Design Division.
• A Reproduction Request Form must be completed for any reproduction may take place. Permission to reproduce does not constitute permission to publish.
• Use of materials should contain a complete citation to the original Photos must include the indication "Courtesy of Historical Collections & Archives, Robert B. Greenblatt, M.D. Library" located on or near the photograph

• Permission to publish in any form requires written permission from the Medical College of Georgia and permission from the owner of the copyright.
• Approval to publish authorizes publication only in a single new work, in a single language, and in a single format. Such authorization is not exclusive and the Medical College of Georgia does not surrender its own right to publish or grant others permission to do so.
• A copy of the publication for which permission to publish has been granted shall be provided to the Robert B. Greenblatt, M.D. Library.
• A publication fee is assessed for nonprofit and commercial publications
• Credit shall be given as follows:
  Historical Collections & Archives, Robert B. Greenblatt, M.D. Library, Medical College of Georgia